Federal agency records managers should develop an email management plan when using the new Capstone approach. The plan should suit the needs of the agency, while keeping with legal standards specific to the agency, the National Archives and Records Administration said during a recent workshop.
The Office of Personnel Management Dec. 27 issued a draft description of a formal records management occupational series. The draft position clarification flysheet for records management professionals intends to fulfill a requirement under President Obama's 2011 memorandum on managing government records.
Freedom of Information Act processing at many agencies has been delayed because the majority of FOIA professionals were furloughed as non-excepted employees during the government's 16-day shutdown. Unfortunately, the FOIA statute does not address government shutdowns, writes Kristen Mitchell, a facilitator at the National Archives and Records Administration's office of government information services, in an Oct. 24 blog post.
Federal employees utilizing multiple official email accounts doesn't go against record management practices so long as each email account is traceable to its single user, says the National Archives and Records Administration.
The office within the National Archives and Records Administration meant to review agency Freedom of Information Act policies and procedures hasn't really done so, says the Government Accountability Office. Those policies matter, because they control how agencies respond to document requests – but agencies can go for years without updating their procedures to accommodate new FOIA requirements.
The National Archives and Records Administration doesn't know where all agencies store their physical records, the Government Accountability Office says. NARA has tried to gather that information, but not all agencies submitted it. The data that NARA has received is mostly from 2008 and 2009 and is now outdated, the GAO says in a report (.pdf) released Sept. 10.
Federal agencies now have the option of simply designating the contents of entire email accounts as worthy of preservation by the National Archives and Records Administration rather than counting on their users to recognize which individual messages should be sent to NARA.
Auditors find that Homeland Security Department components are doing a good job implementing a 2009 executive order against over classification and subsequent law that specifically requires the homeland security secretary to develop strategy against over classification.
Agency records management programs are challenged by lack of senior management support, resources and funding, says the National Archives and Records Administration its annual self-assessment (.pdf), which it published July 29. Many agencies also lack a clear understanding of what constitutes internal controls and, of those with internal controls, few test them to assess their effectiveness, write report authors.
Social media content is "likely" a record potentially subject to retention requirements, says the National Archives and Records Administration in a draft bulletin to federal agencies--language that would strength the terms NARA previously used in guidance on social media archiving. In it's last bulletin on the subject, NARA asked agencies to consider that some social content could be a record.