A program spearheaded by the National Archives and Records Administration to help digitize the federal record keeping process left out any provisions about metadata, according to the Government Accountability Office.
The National Archives and Records Administration issued a proposed rule May 8 that lays out how agencies should deal with unclassified information that still has some restrictions placed on it.
According to State Department policy, any email that includes information about the organization, functions, policies, decisions, procedures or operations should be preserved as an "email record," but employees at the department overwhelmingly lack the guidance and training to properly preserve email records.
While Secretary of State, Hillary Clinton never used an official government email address, reported the New York Times March 2.
Many federal agencies are not satisfied with the state of information governance at their agencies, according to a new survey. Seventy-six percent have an enterprisewide information governance strategy but only 22 percent say it's "very effective," finds a survey of 152 federal government attorneys, IT executives, Freedom of Information Act agents and records managers published by Symantec Nov. 6.
The Office of Management and Budget and the National Archives and Records Administration set two new dates for agencies to get their electronic records in order. OMB issued guidance (pdf) that supports a 2012 directive requiring agencies to manage permanent and temporary email records electronically by the end of 2016 and manage all permanent electronic records in an electronic format by the end of 2019.
The newly created expanded Freedom of Information Act advisory committee set oversight of the FOIA process, increased proactive disclosure and eliminating fees as their top priorities at a June 24 meeting. The committee is comprised of government members and 10 non-governmental members with FOIA expertise. The group was created through the second Open Government National Action Plan with and charged studying FOIA across the government and advising on ways to improve FOIA.
Concern about mobile devices and records management sparked the National Archives and Records Administration to warn agencies about the challenges they're likely to face.
The increasing use of mobile devices at federal agencies may have broad implications for records management, something the National Archives and Records Administration has set out to address.
Federal agency records managers should develop an email management plan when using the new Capstone approach. The plan should suit the needs of the agency, while keeping with legal standards specific to the agency, the National Archives and Records Administration said during a recent workshop.