Federal agency records managers should develop an email management plan when using the new Capstone approach. The plan should suit the needs of the agency, while keeping with legal standards specific to the agency, the National Archives and Records Administration said during a recent workshop.
The Office of Personnel Management Dec. 27 issued a draft description of a formal records management occupational series. The draft position clarification flysheet for records management professionals intends to fulfill a requirement under President Obama's 2011 memorandum on managing government records.
Federal employees utilizing multiple official email accounts doesn't go against record management practices so long as each email account is traceable to its single user, says the National Archives and Records Administration.
The National Archives and Records Administration doesn't know where all agencies store their physical records, the Government Accountability Office says. NARA has tried to gather that information, but not all agencies submitted it. The data that NARA has received is mostly from 2008 and 2009 and is now outdated, the GAO says in a report (.pdf) released Sept. 10.
Federal agencies now have the option of simply designating the contents of entire email accounts as worthy of preservation by the National Archives and Records Administration rather than counting on their users to recognize which individual messages should be sent to NARA.
Auditors find that Homeland Security Department components are doing a good job implementing a 2009 executive order against over classification and subsequent law that specifically requires the homeland security secretary to develop strategy against over classification.
Nearly 80 percent of a 357 million page backlog of classified records has gone through the National Declassification Center's quality assurance review stage, the center announced Aug. 8 in its biannual report. During the quality assurance stage, the NDC works to ensure that still-sensitive information remains classified and that records appropriate for release are declassified.
Agency records management programs are challenged by lack of senior management support, resources and funding, says the National Archives and Records Administration its annual self-assessment (.pdf), which it published July 29. Many agencies also lack a clear understanding of what constitutes internal controls and, of those with internal controls, few test them to assess their effectiveness, write report authors.
Beyond simply broadcasting information or promoting their mission, agencies can use social media for situational awareness and for mission operations, but there are privacy issues agencies must consider, says the Federal Chief Information Officers Council.
It cost almost $11 billion to declassify documents in 2012, which is down from $12.62 billion in 2011, a June 20 Information Security Oversight Office report (.pdf) says.