records management

Latest Headlines

Latest Headlines

IG takes issue with State Department email records management

According to State Department policy, any email that includes information about the organization, functions, policies, decisions, procedures or operations should be preserved as an "email record," but employees at the department overwhelmingly lack the guidance and training to properly preserve email records.

Spotlight: Clinton never used State Department email

While Secretary of State, Hillary Clinton never used an official government email address, reported the  New York Times  March 2. 

Despite investment, many feds not satisfied with state of information governance

Many federal agencies are not satisfied with the state of information governance at their agencies, according to a new survey. Seventy-six percent have an enterprisewide information governance strategy but only 22 percent say it's "very effective," finds a survey of 152 federal government attorneys, IT executives, Freedom of Information Act agents and records managers published by Symantec Nov. 6.

OMB and NARA set dates for electronic records management

The Office of Management and Budget and the National Archives and Records Administration set two new dates for agencies to get their electronic records in order. OMB issued guidance (pdf) that supports a 2012 directive requiring agencies to manage permanent and temporary email records electronically by the end of 2016 and manage all permanent electronic records in an electronic format by the end of 2019.

FOIA committee sets disclosure, oversight and fees as top priorities

The newly created expanded Freedom of Information Act advisory committee set oversight of the FOIA process, increased proactive disclosure and eliminating fees as their top priorities at a June 24 meeting. The committee is comprised of government members and 10 non-governmental members with FOIA expertise. The group was created through the second Open Government National Action Plan with and charged studying FOIA across the government and advising on ways to improve FOIA.

Mobile devices create records management headache

Concern about mobile devices and records management sparked the National Archives and Records Administration to warn agencies about the challenges they're likely to face.

NARA explores implications of mobile for records management

The increasing use of mobile devices at federal agencies may have broad implications for records management, something the National Archives and Records Administration has set out to address.

Agencies should develop specific email management plan when employing Capstone approach, NARA says

Federal agency records managers should develop an email management plan when using the new Capstone approach. The plan should suit the needs of the agency, while keeping with legal standards specific to the agency, the National Archives and Records Administration said during a recent workshop.

OPM proposes formal records management job series

The Office of Personnel Management Dec. 27 issued a draft description of a formal records management occupational series. The draft position clarification flysheet for records management professionals intends to fulfill a requirement under President Obama's 2011  memorandum on managing government records.

NARA: Multiple email accounts per fed is okay

Federal employees utilizing multiple official email accounts doesn't go against record management practices so long as each email account is traceable to its single user, says the National Archives and Records Administration.