Many federal agencies are not satisfied with the state of information governance at their agencies, according to a new survey. Seventy-six percent have an enterprisewide information governance strategy but only 22 percent say it's "very effective," finds a survey of 152 federal government attorneys, IT executives, Freedom of Information Act agents and records managers published by Symantec Nov. 6.
The Office of Management and Budget and the National Archives and Records Administration set two new dates for agencies to get their electronic records in order. OMB issued guidance (pdf) that supports a 2012 directive requiring agencies to manage permanent and temporary email records electronically by the end of 2016 and manage all permanent electronic records in an electronic format by the end of 2019.
The newly created expanded Freedom of Information Act advisory committee set oversight of the FOIA process, increased proactive disclosure and eliminating fees as their top priorities at a June 24 meeting. The committee is comprised of government members and 10 non-governmental members with FOIA expertise. The group was created through the second Open Government National Action Plan with and charged studying FOIA across the government and advising on ways to improve FOIA.
Concern about mobile devices and records management sparked the National Archives and Records Administration to warn agencies about the challenges they're likely to face.
The increasing use of mobile devices at federal agencies may have broad implications for records management, something the National Archives and Records Administration has set out to address.
Federal agency records managers should develop an email management plan when using the new Capstone approach. The plan should suit the needs of the agency, while keeping with legal standards specific to the agency, the National Archives and Records Administration said during a recent workshop.
The Office of Personnel Management Dec. 27 issued a draft description of a formal records management occupational series. The draft position clarification flysheet for records management professionals intends to fulfill a requirement under President Obama's 2011 memorandum on managing government records.
Federal employees utilizing multiple official email accounts doesn't go against record management practices so long as each email account is traceable to its single user, says the National Archives and Records Administration.
The National Archives and Records Administration doesn't know where all agencies store their physical records, the Government Accountability Office says. NARA has tried to gather that information, but not all agencies submitted it. The data that NARA has received is mostly from 2008 and 2009 and is now outdated, the GAO says in a report (.pdf) released Sept. 10.
Federal agencies now have the option of simply designating the contents of entire email accounts as worthy of preservation by the National Archives and Records Administration rather than counting on their users to recognize which individual messages should be sent to NARA.